Monday, September 15, 2014

Series25 Scheduling Aids Campus Security at UT San Antonio

Campus police at University of Texas, San Antonio rely on CollegeNET Series25 reports to verify approved events and plan their room lock/unlock schedule.  Since campus event organizers are required to reserve centrally managed space through Series25, the system provides an accurate and complete schedule of all authorized campus events in these areas. 

According to Laura Rivas, Assistant Director of Events Management & Conference Services, the process has made such an improvement in security protocol efficiency that the campus police department is lobbying to have all university spaces managed through the Series25 system.  They’ve had some success recruiting participation from a couple of previously decentralized scheduling units:  after several years of either managing on their own or having the events office intake requests for them, Campus Recreation and the Convocation Center are now independently using Series25 for their facility scheduling.  Centralized management of all scheduling activities through Series25 will streamline security processes and provide campus police complete visibility of campus activities, which can be crucial in emergency situations. 

Learn more about how CollegeNET’s comprehensive Series25 Event & Space Management Solution can address the entire range of your centralized and decentralized scheduling requirements here. 

Friday, September 5, 2014

University of Wyoming Migrates Scheduling to 25Live SaaS; User Numbers Surge

University of Wyoming recently migrated their Series25 scheduling operations to CollegeNET  SaaS.  In the process, they picked up some new riders:  Athletics, University Movers, and the Stage Tech department, achieving a six-fold increase in the number of users in the system.  Bringing Athletics on was a major improvement, replacing an outdated Outlook-and-Paper scheduling system.  Athletics particularly likes the native invoicing capability of 25Live®, something the prior system did not provide.

Wyoming’s move to SaaS was executed in a blisteringly fast two weeks and, according to Crystal Bennett, Central Scheduling Manager at Wyoming, has resulted in more streamlined scheduling operations overall.  Technical support now flows directly from CollegeNET, instead of through their over taxed IT department.  Prior to the migration, the IT backlog had kept the scheduling system lagging four versions behind.  Moving to SaaS gave the school an immediate upgrade to the latest version of 25Live.

Learn more about how 25Live SaaS can improve scheduling operations and help alleviate IT overhead on your campus here.